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Audit of the Department of Veterans’ Services

September 27, 2022 · Department of Veterans’ Services · Read the full official report on mass.gov ↗

Published September 27, 2022 Audit covers July 1, 2019 – June 30, 2021 Under Suzanne M. Bump · 2011–2023

In plain English
The audit found that the Department of Veterans’ Services did not show that its Women Veterans’ Network was doing its job, and its women veterans advisory committee was short of required members.
source
“DVS did not ensure that its WVN achieved its intended purpose.”
Read the plain-English breakdown
What is this?

This is a state performance audit of the Massachusetts Department of Veterans’ Services covering July 1, 2019 through June 30, 2021.

“This report details the audit objectives, scope, methodology, findings, and recommendations for the audit period, July 1, 2019 through June 30, 2021.”
Why was it audited?

Auditors checked whether the Women Veterans’ Network had a process to find women veterans and tell them about possible benefits, and whether DVS had the required advisory committee.

“In addition, we determined whether DVS had established an advisory committee on women veterans in compliance with Section 2 of Chapter 115 of the General Laws.”
Why it matters

If the network is not doing enough outreach, women veterans may miss out on information about benefits, programs, events, and support services.

“If WVN does not complete DVS’s tasks, including outreach to women veterans, women veterans may not be aware of all of the resources available to them through DVS.”
What's in it for me?

For a Massachusetts woman veteran or family member, the issue is practical: the state may not be reaching everyone who could use veterans’ benefits and services.

“According to the VA National Center for Veterans Analysis and Statistics, there were approximately 25,000 women veterans living in Massachusetts as of September 30, 2020.”
The bottom line

The auditor found two main problems: weak oversight of the Women Veterans’ Network and too few members on the women veterans advisory committee.

“DVS did not have enough members appointed to its advisory committee on women veterans.”
What happens next

The auditor recommended that DVS create clear procedures and monitoring for the network, and work with the Governor’s Office to fill the advisory committee.

“DVS should work with the Governor’s Office to ensure that the advisory committee has the required 11 members.”
Why it's significant

The report matters because the network’s database included only a small share of the estimated women veterans in Massachusetts, raising concerns about outreach.

“However, this number represents only about 6% of the approximately 25,000 women veterans living in Massachusetts as of September 30, 2020 according to the United States Department of Veterans Affairs’ (VA’s) National Center for Veterans Analysis and Statistics.”
Jargon, unpacked

DVS means Department of Veterans’ Services, WVN means Women Veterans’ Network, and VSOs are local veterans’ services officers who help veterans apply for benefits and resources.

“In partnership with VSOs, DVS helps veterans and their families navigate available federal, state, and local programs, benefits, and other resources.”

What the Auditor checked

What the Auditor found

The Department of Veterans’ Services did not ensure that the Women Veterans’ Network achieved its intended purpose.
internal controlsrecordkeeping/documentation

Why it matters: Women veterans may not be aware of all of the resources available to them through DVS.

Standard: The WVN director’s job description lists 16 tasks that they should perform to support women veterans in Massachusetts.

1 recommendation
  • DVS should establish policies and procedures, including a monitoring component, for WVN’s operations to ensure that all required activities are conducted and properly documented.
Agency response & Auditor reply
Agency: "DVS is in process of establishing standard policies and procedures for the outreach and engagement work done by Women Veterans’ Network employees."
Auditor: "Contrary to what DVS asserts in its response, it has not established policies and procedures for WVN’s operations and steering committee."
DVS did not have the required 11 members appointed to its advisory committee on women veterans.
internal controlsrecordkeeping/documentation

Why it matters: DVS does not benefit from the unique knowledge, skills, and expertise of a full committee.

Standard: Section 2 of Chapter 115 of the Massachusetts General Laws requires an advisory committee on women veterans with at least 11 members. ( Section 2 of Chapter 115 of the Massachusetts General Laws )

1 recommendation
  • DVS should work with the Governor’s Office to ensure that the advisory committee has the required 11 members.
Agency response & Auditor reply
Agency: "DVS has continued to work on identifying and appointing members to the Advisory Committee on Women Veterans through the audit period."
Auditor: "Based on its response, DVS is taking measures to address our concerns in this area."